Executive Direction, Technical Secretariat, and Consulting for Associations and Federations
We relieve the Boards of Directors from operational burdens, professionalize management, and transform non-profit entities into living, dynamic, and highly profitable structures..
Do you identify with any of these challenges in your organization?
Our Board of Directors is exhausted and out of time
Being at the forefront of an association should not mean taking hours away from your personal or professional life to address emergencies, create minutes, or organize events and training without sufficient knowledge and resources. Hand in hand with you, we outline the strategy, take on the Executive Direction and overall planning so that the Board can regain its peace of mind and only have to oversee the direction of a functioning entity.
Our members do not feel that their annual fee is justified
Charging the fee without offering a lively and vibrant community in day-to-day life creates disconnection and member dropouts. Posting on social media "just to post" without a strategy is not enough. Real associative and marketing planning is needed to keep the organization active, useful, and interconnected 365 days a year.
Our association hibernates between events
Associations whose reason for being is limited to organizing a one-time congress or collecting funds for a fair have no future if they deactivate for the rest of the year. Delegating the secretariat to travel agencies or logistics managers - who do not deeply understand your sector or your target audiences - is a big mistake. At Galarza&Co, we provide Executive Direction, strategy, and continuous value, transforming your event into a relevant, memorable, and profitable milestone, and above all, we keep your community alive throughout the year..
We want to establish an entity, and the bureaucracy is holding us back
You have the project, the network of contacts, and the vision, but the administrative complexity (bylaws, registrations, tax ID, tax office) is holding up the launch.
We transcend traditional consulting and simple logistical management of conferences. At Galarza&Co, we integrate as the Executive Management and Technical Secretariat of your entity to free you from operational work and keep the association active, vibrant, and profitable 365 days a year..
A dynamic and financially independent entity
We develop our own business models based on annual strategic planning, periodic events, technical workshops, training programs, and the attraction of sponsors and brands. We turn activities and exhibition spaces (product innovations, science, and services) into the main source of income for the association. This ensures the economic viability of the entity without relying on grants and exponentially increases the value that members perceive in exchange for their fees.
Digital strategy, communication, and continuous impact
We design and implement a comprehensive digital marketing and communication plan. We manage social media and corporate channels with thorough planning to reach all target audiences, retain current members, and ensure that the association remains a vibrant community day by day, away from improvised or aimless communication.
The Association as an Instrument of Influence and Social Power
We articulate the collective strength of your group. We defend and elevate the legitimate interests of the members before public administrations, employer associations, and sectoral forums, turning the entity into a respected lobby.
360º Solutions for every stage of your entity:
To be born and structured with guarantees
- Constitution and legal architecture: Drafting customized bylaws, processing in official registries (national or regional), obtaining a tax identification number (CIF), and registration with the Tax Administration.
- Operational startup: Design of the organizational structure, opening of payment channels, and establishment of initial management protocols.
- Reengineering for established entities: Comprehensive management diagnosis, process auditing, and restructuring plan for operational associations that need to professionalize and make a leap in level.
Technical Secretariat and Executive Operational Management
- Delegated management and time management: We take on the annual executive planning hand in hand with the Board of Directors. This way, it becomes a supervisory body without operational burdens.
- Comprehensive member management: Control of registrations, cancellations, direct member support, and proactive management of debt collection for unpaid dues.
- Corporate governance and Assemblies: Calling and organizing Board of Directors and Ordinary/Extraordinary Assemblies, drafting minutes, document custody, and regulatory compliance.
- Legal, tax, and accounting protection: Maintenance of official accounting according to PGC, tax filing, labor management, and ongoing legal consulting.
Growth, profitability, and continuous impact
- Events, training, and economic viability: Design, production, and marketing of technical workshops, conferences, and training programs. We create attractive commercial spaces for sponsors and suppliers (product innovations, science, and services), turning them into the main source of income for the association.
- Digital strategy and 360° communication: Planning and management of social media, corporate newsletters, press office, and digital campaigns aimed at attracting new members and retaining current ones.
- Living community 365 days a year: Continuous associative dynamization so that the member perceives that the entity is active, generates constant value, and greatly maximizes the cost of their annual fee.